Human Resources at UBC’s Okanagan campus

Where We Are Located

Located on campus in the Administration Building, the Lower Level, the Human Resources department is currently staffed by twelve (12) full-time employees and is responsible for the planning, implementation and management of employee relations, recruitment and employment processing, orientation, staff benefits, training and development, classification and compensation.

Mission Statement

We support individual and organizational success through best people practices, collaborative advice and education.

Who Do You Call For Assistance?

HR Contact Guide- Effective August 1, 2018

Table 1 – HR Contact for Portfolios

Portfolios

Portfolio 1

Portfolio 2

Portfolio 3

DVC & Principal

Development & Alumni Relations

University Relations

Ceremonies

Human Resources

Office of the Provost & Vice Principal

AVP Finance & Operations

Faculty of Education

Faculty of Management

Irving K. Barber School

College of Graduate Studies

Vice Principal Research

AVP Students

Southern Medical Program

Faculty of Applied Science

Faculty of Creative & Critical Studies

Faculty of Health & Social Development

HR Support Team

Gillian Henderson, Director

Janna Fisk, HR Advisor

Ruth Calnan, HR Associate

Lisa Frost, Manager, Workplace Learning & Engagement

Carleigh Benoit, WRAP Manager

Shilo St. Cyr, Director Sexual Violence Prevention & Response Office

George Athans, Senior Manager

Janna Fisk, HR Advisor

Alana Jordan, HR Associate (Faculty)

Courtney Campbell, HR Associate (Staff)

Lisa Frost,  Manager, Workplace Learning & Engagement

Carleigh Benoit, WRAP Manager

Shilo St. Cyr, Director Sexual Violence Prevention & Response Office

Kristin Cacchioni, Senior Manager

Terri Jones, HR Advisor

Tanaya Marsel, HR Associate, (Interim),  (Faculty & Staff)

Ruth Calnan, HR Associate (Staff)

Lisa Frost, Manager, Workplace Learning & Engagement

Carleigh Benoit, WRAP Manager

Shilo St. Cyr, Director Sexual Violence Prevention & Response Office

(Ashley Bloor – Seconded to IRP until June 30, 2020)

 

 

Table 2 – Portfolio and HR Advisory Services Role Summary

HR Role

For Assigned Portfolio’s

Campus-wide Specialism

Director, Human Resources:

Gillian Henderson (local 7-8618)

  • Faculty & Staff Collective Agreement interpretation
  • Labour relations
  • Complex grievance management & investigations
  • Academic & Staff HR processes, advice & support
  • Leadership of the HR Team
  • Strategic planning, change management & organization development
  • Representing the Department on committees
  • Leadership development
  • Strengths based team development
  • Collective bargaining

Senior Manager Employee & Faculty Relations:

George Athans (local 7-8622)

  • Faculty & Staff Collective Agreement interpretation
  • Labour relations
  • Complex grievance management & investigations
  • Academic & Staff HR processes, advice & support
  • Collective bargaining
  • Complex faculty & staff matters
  • Change management
  • Conflict resolution

Senior Manager Employee & Faculty Relations:

Kristin Cacchioni (local 7-8296)

  • Faculty & Staff Collective Agreement interpretation
  • Labour relations
  • Complex grievance management & investigations
  • Academic & Staff HR processes, advice & support
  • Classification processes
  • Complex faculty & staff matters
  • Change management
  • Conflict resolution

HR Advisors:

Janna Fisk (local 7-9596)

Terri Jones (local 7-8619)

  • Faculty & Staff Collective Agreement interpretation
  • Grievance case management & conflict resolution
  • Support for departmental reorganizations
  • Recruitment & selection support & strategies
  • Attendance and performance management support
  • Academic & Staff HR processes, advice & support
  • Investigation & fact finding support
  • Support for best practices in HR
  • Supports the preparation and submission of job descriptions for staff & BCGEU positions
  • Educates managers & staff on compensation & classification processes

HR Associates:

Courtney Campbell (local 7-8612) (Tuesday to Friday)

Ruth Calnan (local 7-9873) (Monday, Thursday & Friday)

  • HRMS hiring and appointment processing support
  • Short-term auxiliary placement coordination
  • General staff Collective Agreement interpretation, benefit & HR inquiries
  • Training for HRMS
  • Orientation for new Administrators

HR Associate:

Tanaya Marsel (Interim) (local 7-8833)

(Ashley Bloor – Seconded to IRP until June 30, 2020)

 

  • HRMS hiring and appointment processing support
  • Short-term auxiliary placement coordination
  • General staff & faculty Collective Agreement interpretation, benefit & HR inquiries
  • Faculty recruitment & appointment processing
  • Training for HRMS
  • Orientation for new Administrators

HR Associate:

Alana Jordan (local 7-9819)

  • Faculty appointment processing
  • General faculty benefit & HR inquiries
  • Advice on faculty recruitment
  • Immigration specialist – support for hiring from outside of Canada
  • Relocation assistance

 

Table 3 – Role Summaries for Specialist Staff

Director, Sexual Violence Prevention & Response Office Shilo St. Cyr (local 7-9640)

Education and Support Advisor, SVPRO

Jannah Jais (local 7-8495)

  • Supports and assists staff and faculty with disclosures, reports and/or investigations of any sexual misconduct
  • Provides confidential information and interpretation of relevant UBC policies: Policy # 131 – Sexual Assault and other Sexual Misconduct; Policy # 3 – Discrimination and Harassment; Policy # 14 Response to At-Risk Behaviour.
  • Provides information and referrals for internal and external resources and accompaniment if requested
  • Collaboratively assesses and coordinates appropriate accommodations
  • Identifies educational needs, develops and delivers training

Manager, Workplace Learning & Engagement:

Lisa Frost (local 7-9021)

  • Identifies learning needs, designs & delivers learning solutions
  • Manages the Managing@UBC & the Essential Administrative Skills Programs
  • Identifies & manages leadership development activities, team building, planning & adapting to change activities
  • Oversees the faculty & staff onboarding processes & orientation workshops
  • Leads the Staff Award & Recognition Programs
  • GALLUP® Strengths Coach
  • Myers Briggs Type Indicator (MBTI) and conflict theatre facilitator

 Workplace Learning & Engagement Associate

Debbie Harding (local 7-8829)

  • Facilitation, coordination and organization of learning and recognition events and activities
  • Support for recruitment, onboarding and orientation, including conducting welcome meetings with new staff & faculty
  • Management of the BCGEU Support Services Professional Development fund
  • Administrative Support for the Manager, WLE

 WRAP Manager:

Carleigh Benoit (local 7-9543)

  • Manages the Workplace Reintegration and Accommodation Program
  • Works collaboratively to support staff and faculty on sick leave
  • Supports staff and faculty in staying at work, and returning to work after a illness or injury
  • Manages requests for medical accommodations
  • MBTI facilitator

Administrative Assistant:

Jacky Ivans (local 7-9839)

  • General HR information and reception
  • Administrative support for the Director, Senior Managers, Advisors and Associates
  • Manages the financial processes for HR
  • Organizes events, seminars, workshops & courses for HR
  • Support and management of job postings
  • HR website management

 WRAP Administrative Assistant:

Lyndsay Arnot (local 7-8893)

 

  • Administrative support for WRAP
  • Organizes events, seminars, workshops & courses for WRAP
  • Maintains long term medical leave database, metrics and benchmarks for the WRAP/Disability Management programs