Work Reintegration and Accommodation Program

At UBC Okanagan, WRAP is a collaborative and supportive approach to addressing illness, injury, and disability in the workplace. The program takes into account the needs of the individual, the work environment, operational needs and legislative requirements for staff and faculty members.

WRAP provides case management support for:

• • Illness/Injury resulting in absence from work > 5 days
  • Occupational illness/injury
  • Return to Work Planning
  • Workplace Accommodation
  • Long Term Disability/Income Replacement Plan

What does this mean for Staff and Faculty?

• If you are off sick, it is your responsibility to contact your head/supervisor or the designated administrative staff for your unit. You are also required to enter your sick time into the new Workday system.
• If you are off work for 5 days or greater or if there are concerns earlier, you will be contacted by the a representative of  WRAP who will work with you and your head/supervisor as needed.
• If you are at work but having difficulty in managing a medical condition, or unaware of what resources may be available to assist you, WRAP is here to support you.
• All medical notes are managed by the WRAP representative who works in consultation with your head/supervisor.
• It is your responsibility to provide medical information in support of your illness/injury related absence as requested by WRAP.

Staff and faculty are encouraged to contact WRAP regarding questions about sick leave, accommodation, accessibility and health and wellbeing resources.

For any questions or concerns, regarding Workday absence reporting, please contact WRAP: wrap.ok@ubc.ca

Victoria Gritchen, Workplace Health Specialist

Phone: (250)-807-9543          Email: victoria.gritchen@ubc.ca

Accessibility at UBC

Learn more about the Centre for Workplace Accessibility, a central hub for resources, tools and programs that help remove barriers for faculty and staff with disabilities. Some services they provide include:

• Accessibility consultations
• Projects, initiatives and workshops to promote disability inclusion literacy
• ErgoAccess Demo Program
• Accessible parking for staff and faculty with disabilities or medical conditions
• Information for job seekers with disabilities

Workday Resources

On November 2, 2020 UBC transitioned to Workday which is used to track employee absence.

See the below resources on how to enter your absence or for manager/supervisor/head resources in Workday:

• Enter Absence
  • Enter Time off (For Employees) 
  • Enter Time Off for an Employee (For Managers)
• Requesting a Leave of Absence
• Correcting Absence Records
• Place a Worker on Leave (For Managers)
• Returning from a Leave of Absence
  • Return from Leave of Absence (For Employees)
  • Return a Worker from Leave of Absence (For Managers)

WRAP Quicklinks

• Summary of Program
• Process Overview
• Flow Sheet
• Full Program Description
• Policies and Procedures

Printable guides to helping staff, faculty or students in distress:

• Assisting Staff and Faculty in Distress (Orange Folder)
• Supporting Survivors of Sexual Violence
• Assisting Students in Distress (Blue Folder)