Human Resources at UBC’s Okanagan Campus

Mission Statement

We support individual and organizational success through best people practices, collaborative advice and education.

Where We Are Located

Located on campus adjacent to the Engineering Building and the Transit Exchange Loop, the Human Resources department is currently staffed by twelve (12) full-time employees and is responsible for the planning, implementation and management of employee relations, recruitment and employment processing, orientation, staff benefits, training and development, classification and compensation.

Who Do You Call For Assistance?

HR Contact Guide- Effective November 1, 2020

NOTE: The Associates and Senior Associate provide support across all faculties and departments as required

   Table 1 – HR Advisory Services Contacts for Departments & Faculties
Department/Faculty Senior Manager HR Advisor/Manager HR Associate
DVC & Principals Office
Including: Ceremonies, University Relations Development & Alumni Relations, HR

Kristin Cacchioni

Terri Jones

Danielle Pannu

Southern Medical Program
Faculty of Health & Social Development
Faculty of Creative & Critical Studies
Vice Principal Research
Faculty of Applied Science

Kristin Cacchioni

Ruth Calnan

Jennifer Van Aller

AVP Finance & Operations

AVP Finance & Operations – Food Services

Kristin Cacchioni

Janna Fisk | Tanaya Marsel

Vacant

School of Education

Leah Terai

Terri Jones

Danielle Pannu

AVP Student Services

Leah Terai

Terri Jones

Danielle Pannu

Irving K. Barber School – Arts

Irving K. Barber School – Science

Leah Terai

Janna Fisk

Vacant

Faculty of Management

Leah Terai

Ruth Calnan

Jennifer Van Aller

College of Graduate Studies
Provost & Vice Principal Office
Including: CTL, International, Planning & Inst’l Research, Equity, Registrars
Library

 

Table 2 – HR Advisory Services Role Summary
Senior Managers Faculty and Employee Relations:

Kristin Cacchioni (local 7-8296)

Leah Terai (local 7-8029)

  • Faculty & Staff Collective Agreement interpretation
  • Labour relations, supporting complex faculty & staff matters including grievance management & investigations
  • Providing advice & support to senior leadership, faculty & staff on HR processes and procedures
  • Change management
  • Conflict resolution
  • Collective bargaining
  • Departmental leadership on a range of issues such as working practices, equity issues
HR Advisors:

Janna Fisk (local 7-9596)
Terri Jones (local 7-8619)
Ruth Calnan (local 7-9879)

  • Faculty & Staff Collective Agreement interpretation
  • Grievance case management & conflict resolution
  • Change management and support for departmental reorganizations
  • Recruitment & selection support & strategies
  • Attendance and performance management support
  • Academic & Staff HR processes, advice & support
  • Investigation & fact-finding support
  • Support for best practices in HR
HR Manager AVPF & O:
Tanaya Marsel (local 7-8439)
  • Dedicated to the AVP Finance and Operations
  • Provision of general HR advice and support
  • Recruitment & selection, attendance & performance management
  • HR support for establishing in-house Food Services
  • Campus-wide orientation
HR Associates:
Danielle Pannu (.8FTE) (local 7-8682)
Jennifer Van Aller (local 7-8833 )
Brett Carter (.8FTE) (local 7-9285)
  • Hiring and appointment processing support
  • Short-term auxiliary placement coordination
  • General staff Collective Agreement interpretation & HR inquiries
  • Support for faculty recruitment & appointment as required
  • Training for Workday & orientation for new Administrators
Senior HR Associate:
Alana Jordan (local 7-9819)
(All work is campus-wide)
  • Immigration support for hiring from outside of Canada
  • Relocation assistance
  • Faculty appointment processing
  • General faculty benefit & HR inquiries
  • Advice on faculty recruitment
Relocation & Benefits Associate:
Jacky Ivans (local 7- 8928)
(All work is campus-wide)
  • Support for relocation of staff and faculty
  • Benefits advice & coordination with payroll & benefit services
  • Support for the onboarding of staff and faculty, including conducting welcome meetings

 

 Table 3 – Role Summaries for Specialist Staff
Executive Director, Human Resources:
Gillian Henderson (local 7-8618)
  • Leadership of the HR Team & representing the Department on various committees
  • Strategic planning, change management & organization development
  • Leadership of collective bargaining processes and of complex labour relations issues and cases
  • Leadership development,  support for organizational development, wellbeing and Strengths based team development support
Administrative Assistant:
Jennifer Reid (local 7-9839)
  • General HR information and reception and HR website management, including support and management of job postings
  • Administrative support for the Director, Senior Managers, Advisors and Associates
  • Manages the financial processes for HR
  • Organizes events, seminars, workshops & courses for HR
Director, Sexual Violence Prevention & Response Office:
Shilo St. Cyr (local 7-9640)
Education and Support Advisors, SVPRO:
Jannah Jais (local 7-8495)
Shirin Abathie (local 7-9035)
  • Supports and assists staff and faculty with disclosures, reports and/or investigations of any sexual misconduct
  • Provides confidential information and interpretation of relevant UBC policies:
    • Policy # SC17 (formerly Policy 131) – Sexual Assault and other Sexual Misconduct
    • Policy # SC7 (formerly Policy 3) – Discrimination
    • Policy #SC13 (formerly Policy 14) –  Response to At-Risk Behaviour.
  • Provides information and referrals for internal and external resources and accompaniment if requested
  • Collaboratively assesses and coordinates appropriate accommodations
  • Identifies educational needs, develops and delivers training
Compensation Consultant:
Angela McLean (local 7- 8582)
  • Support for the development of job descriptions
  • Management of the BCGEU job evaluation process
  • Management & coordination of all classification & reclassification processes for all staff
  • Education of managers and staff on classification and compensation processes
Workplace Learning & Engagement (WLE) Consultant:
Vacant (local 7-8829)
  • Responsible for the Managing@UBC program, campus-wide programming and M@UBC speaker series
  • Identifies & supports learning needs, leadership development and team-building activities through designing and delivering learning solutions
  • Oversees the onboarding processes & orientation workshops, facilitation, coordination and organization of learning activities
  • Leads the development & implementation of recognition and engagement activities including Staff Award & Long Service Recognition Programs
Manager, Workplace Health and Wellbeing:
Carleigh Benoit (local 7-9543)
  • Leads Workplace Health and Wellbeing on UBC Okanagan campus, ensuring strategic alignment of initiatives/projects/education with the Wellbeing Strategic Framework, UBC Strategic Plan and Focus on People Strategy while collaborating with other campus stakeholders
  • Identifies and prioritizes opportunities for development of initiatives based on trends in benefits utilization, labour relations themes, consultation, observations, best practices and industry trends
  • Provides leadership of the Workplace Reintegration and Accommodation Program (WRAP) and identifies opportunities to enhance additional supports for staff and faculty within WRAP
  • Provides case management support for complex WRAP cases
Wellbeing Specialist:
Amanda Swoboda (local 7- 8671)
  • Leads, develops and delivers a variety of health education, promotion workshops that enhance staff and faculty health and wellbeing
  • Coordinates UBC Okanagan’s Wellbeing signature events (Thrive Month, MoveUBC, Staff and Faculty Sports Day, etc)
  • Identifies and leads strategic workplace wellbeing HR initiatives (Ex. Mental Health Literacy)
  • Co-leads UBC Okanagan’s Wellbeing Action Network
Workplace Health Specialist
Marissa Anema (local 7-8228)
  • Coordination of the Work Reintegration and Accommodation Program (WRAP)
  • Provides case management support for staff and faculty absent from work >5 days
  • Supports early intervention for individuals who may be struggling while at work
  • Educates campus community regarding WRAP and associated resources
Workplace Health and Wellbeing Administrative Assistant:
Sarah Cochrane (local 7-8829)
  • Administrative support for Workplace Health and Wellbeing (WHW) Portfolio
  • Provides communications support WHW
  • Provides event/education support for WHW