Human Resources at UBC’s Okanagan campus
Mission Statement
We support individual and organizational success through best people practices, collaborative advice and education.
Where We Are Located
Located on campus adjacent to the Engineering Building and the Transit Exchange Loop, the Human Resources department is currently staffed by twelve (12) full-time employees and is responsible for the planning, implementation and management of employee relations, recruitment and employment processing, orientation, staff benefits, training and development, classification and compensation.
Who Do You Call For Assistance?
HR Contact Guide- Effective June 1, 2020
NOTE: The Associates and Senior Associate provide support across all faculties and departments as required
| Table 2 – Portfolio and HR Advisory Services Role Summary |
| HR Role |
For Assigned Portfolio’s |
Campus-wide Specialism |
Senior Manager Faculty and Employee Relations:
Leah Terai (local 7-8029) |
- Faculty Collective Agreement interpretation
- Labour relations
- Complex grievance management & investigations
- Academic HR processes, advice & support
|
- Collective bargaining
- Immigration, relocation & benefit support
- Complex faculty & staff matters
- Change management
- Conflict resolution
|
Senior Manager Faculty and Employee Relations:
Kristin Cacchioni (local 7-8296) |
- Faculty & Staff Collective Agreement interpretation
- Labour relations
- Complex grievance management & investigations
- Academic & Staff HR processes, advice & support
|
- Collective bargaining
- Classification processes
- Complex faculty & staff matters
- Change management
- Conflict resolution
|
HR Advisors:
Janna Fisk (local 7-9596)
Terri Jones (local 7-8619) |
- Faculty & Staff Collective Agreement interpretation
- Grievance case management & conflict resolution
- Support for departmental reorganizations
- Recruitment & selection support & strategies
- Attendance and performance management support
- Academic & Staff HR processes, advice & support
- Investigation & fact finding support
|
- Support for best practices in HR
- Supports the preparation & submission of job descriptions for staff & BCGEU positions
- Educates managers & staff on compensation & classification processes
|
Compensation Consultant:
Angela McLean (local 7- 8582) |
|
- Support for the development of job descriptions
- Management of the BCGEU job evaluation process
- Management & coordination of all classification & reclassification processes for all staff
|
HR Manager AVPF & O:
Tanaya Marsel (local 7-8439) |
- Dedicated to the AVP Finance and Operations
- Provision of general HR advice and support
- Recruitment & selection, attendance & performance management
- HR support for establishing in-house Food Services
|
- All work is within AVPO and the focus is currently full time in the food services portfolio
|
HR Associates:
Danielle Pannu (local 7-8682)(Tues, Wed & Fri)
Ruth Calnan (local 7-9879)(Mon, Thurs & Fri)
Jennifer Van Aller (local 7-8833 ) |
|
- HRMS hiring and appointment processing support
- Short-term auxiliary placement coordination
- General staff Collective Agreement interpretation & HR inquiries
- Support for faculty recruitment & appointment as required
- Training for HRMS & orientation for new Administrators
|
Senior HR Associate:
Alana Jordan (local 7-9819) |
|
- Immigration support for hiring from outside of Canada
- Relocation assistance
- Faculty appointment processing
- General faculty benefit & HR inquiries
- Advice on faculty recruitment
|
Relocation & Benefits Associate:
Jacky Ivans (local 7- 8928) |
|
- Support for relocation of staff and faculty
- Benefits advice & coordination with payroll & benefit services
- Support for the onboarding of staff & faculty, including conducting welcome meetings.
|
| Table 3 – Role Summaries for Specialist Staff |
Executive Director, Human Resources:
Gillian Henderson (local 7-8618) |
- Leadership of the HR Team & representing the Department on various committees
- Strategic planning, change management & organization development
- Leadership of collective bargaining processes & complex labour relations
- Leadership development & Strengths based team development support
- Faculty & Staff Collective Agreement interpretation and Academic & Staff HR processes, advice & support
|
Administrative Assistant:
Jennifer Reid (local 7-9839) |
- General HR information and reception and HR website management
- Administrative support for the Director, Senior Managers, Advisors and Associates
- Manages the financial processes for HR
- Organizes events, seminars, workshops & courses for HR
- Support and management of job postings
|
Director, Sexual Violence Prevention & Response Office:
Shilo St. Cyr (local 7-9640)
Education and Support Advisors, SVPRO:
Jannah Jais (local 7-8495)
Shirin Abathie (local 7-9035) |
- Supports and assists staff and faculty with disclosures, reports and/or investigations of any sexual misconduct
- Provides confidential information and interpretation of relevant UBC policies: Policy # 131 – Sexual Assault and other Sexual Misconduct; Policy # 3 – Discrimination and Harassment; Policy # 14 Response to At-Risk Behaviour.
- Provides information and referrals for internal and external resources and accompaniment if requested
- Collaboratively assesses and coordinates appropriate accommodations
- Identifies educational needs, develops and delivers training
|
Manager, Workplace Learning & Engagement (WLE):
Gillian Henderson -Interim (local 7-8618) |
- Identifies needs, then designs & delivers learning solutions
- Myers Briggs Type Indicator (MBTI) and conflict theatre facilitator
- Responsible for the Managing@UBC program, campus-wide programming and M@UBC speaker series
- Identifies & manages leadership development activities, team building, planning & adapting to change activities
- Oversees the faculty & staff onboarding processes & orientation workshops
- Leads the Staff Award & Recognition Programs
|
Workplace Learning & Engagement (WLE) Associate:
Deb Harding (local 7-8829) |
- Facilitation, coordination and organization of learning and recognition events and activities
- Support for recruitment, onboarding and orientation for new staff & faculty
- Management of the BCGEU Support Services Professional Development fund
- Administrative support for the Manager, WLE
- Crucial Conversations® Facilitator
|
Manager, Workplace Health and Wellbeing:
Carleigh Benoit (local 7-9543) |
- Leads health promotion on UBC Okanagan campus, ensuring alignment with the Wellbeing Strategic Framework and the Okanagan Charter
- Identifies and prioritizes opportunities for development of initiatives based on trends in benefits utilization, labour relations themes, consultation, observations, best practices and industry trends
- Manages the Workplace Reintegration and Accommodation Program (WRAP) and requests for medical accommodations
- Works collaboratively to support staff and faculty on sick leave
- Supports staff and faculty in staying at work, and returning to work after a illness or injury
|
Wellbeing Specialist:
Amanda Swoboda (local 7- 8671) |
- Leads, develops and delivers a variety of health education, promotion workshops that enhance staff and faculty health and wellbeing.
- Organizes and supports UBC Wellbeing signature events (Thrive Month, MoveUBC etc).
- Identifies and leads strategic workplace wellbeing HR initiatives (Ex. Mental Health Literacy)
- Collaborate with campus stakeholders to promote a culture of wellbeing.
|
Admin Assistant, Workplace Health and Wellbeing:
Sarah Cochrane (local 7-8829) |
- Administrative support for Workplace Health and Wellbeing
- Organizes events, seminars, workshops & courses for Workplace Health and Wellbeing
- Maintains long term medical leave database, metrics and benchmarks for the WRAP/Disability Management programs
|