Faculty and Staff Resources

Collective Agreements & Handbooks

UBC maintains several collective agreements with its various unions and employee groups.

See Collective Agreements for more information.

Employee Groups (Unions & Associations)

UBC employee groups consist of several different unions and employee groups.

See Employee Groups (Unions & Associations) for more information.


HRMS includes benefit, compensation, faculty, employment, attendance and other HR related forms.

Payroll – Administrator Information which includes sections on Deadlines, Payments, and Forms with helpful coding information (Action/Reason Codes for Appointments, Department/Location Codes, Earnings Codes and Job Codes/Titles).

Hiring Students for Student Positions

Click here for information on hiring students.

Leaving UBC

If you’ve decided to move on from UBC and pursue other challenges, this Exit Checklist will help you remember all the details involved in ending your time at UBC.

Departments should refer to the Departure Form for helpful information regarding departures.

Visit Leaving UBC for exit checklists.

New to UBC

Are you a new staff or faculty member? We’ve put together a package of resources to help you with your first few weeks at the University.

New to UBCO Orientation Course now available in Canvas!

Orientation is offered 3-4 times per year. This interactive half-day session starts with a welcome from Senior Leadership, then led by members of your Human Resources team along with special guests will introduce you to UBCO culture and provide opportunities to make connections with other new UBC community members. The session includes a behind the scenes campus tour.

2023 Dates: March 2nd, June 1st, August 15th, November 28th

For more information, please contact Kerry Ann Kozak.

New faculty and staff are also encouraged to visit the Welcome Center, where you can sign up for benefits, find out more about the Okanagan and UBC, and links to other organizational resources.

Managers can also access onboarding checklists to help ensure a smooth transition for new faculty and staff.  See Recruiting Staff for checklists.

Statutory Holidays

Click here to view observed statutory holidays 

Welcome & Relocation Services

For those who are new to UBC and the Okanagan, you can find information and support here: Relocation Services and Relocating to Kelowna.


Faculty Relations

Faculty Relations provides resources for faculty, professional librarians and program directors in Continuing Studies and their administrators on issues such as appointments, immigration, compensation, tenure and promotion and more.

Recruiting Faculty

From the decision to hire a new faculty member to finally bringing them on board; see the Recruitment Guide.

View the Administrator’s Orientation Checklist for new Employees to ensure all steps are covered.  Also see the Onboard Checklist to ensure your new employee is set up and ready to go!


HR Management System (HRMS)

The HRMS system is the primary source of information for human resources / salary administration, benefits enrolment and administration, and payroll.

See HR Management System (HRMS) for more information.

Job Evaluation Classification/Reclassification

Click here to view the different job evaluation procedures.

BCGEU Joint Union Management Committee Information (JUMC)

Meeting Minutes

Performance Management Tools

Click here to view Performance Management Tools for BCGEU, Executive Administrative Staff and Management and Professional Staff members.

Recruiting Staff

See the Recruitment Guide to recruit for a staff position at UBC’s Okanagan campus.

View the Administrator’s Orientation Checklist for new Employees to ensure all steps are covered. Also see the Onboard Checklist to ensure your new employee is set up and ready to go!